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Forms & Payment
1.
Contact Island Expeditions Co (IEC) to discuss your group’s
learning objectives, timeframe, flights and budget. Also, fill out
and send us the Itinerary
Questionnaire to help us evaluate your needs. We will work with
you to select and/or build an itinerary appropriate to your group
needs. On final approval of the itinerary and trip dates we require
a completed and signed Trip
Application Form faxed, mailed or emailed to our office. This
form indicates your intent to facilitate this trip and marks the
start of the recruiting phase. (Please see our Getting Started
section to help you set a timeline for publicizing the trip to parents,
students, and school administration.)
Payment
Schedule |
Amount
due |
Deposit
at time of Registration |
$500
per person towards trip cost |
Flight
Ticketing due date |
Flight
payment due to supplier |
75
days prior to departure |
Final
balance |
Within
75 days |
Full
amount plus $25 late fee*
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2.
Once participants have been recruited send in signed and completed
Participant
Registration Form/Facilitator
Registration Forms for each person going on the trip (including
yourself) along with the initial deposit of $500/person. IEC will
then send you a letter of confirmation and payment schedule for
your group.
3.
Following the receipt of all Participant Registration Forms and
deposits you are responsible for distributing the Pre-trip
Information Module provided to you by IEC to everyone on
the trip. Within the Pre-trip Information there are Medical and
Release of Liability Waiver forms that must be filled out and signed
by each participant. 75 days prior to departure these forms are
due in our office along with full payment for the trip or late charges
may apply.
Trip
Cancellation & Refund Policy
Of course we regret any cancellations. Our cancellation policy is
as flexible and understanding as possible but many of our trip costs
are incurred well in advance of trip departures. The following break
down of our cancellation policy is determined by length of time
leading up to departure. This schedule covers the land-only component
of the trip; monies paid to IEC for services we provide. The international
flight component is governed by the rules and regulations for the
individual air carrier utilized. Mandatory trip and flight cancellation,
late arrival and medical insurance required by each participant
protects against non-refundable monies.
Prior
to departure |
Refund |
Refund
with Replacement |
120
days + |
Full
refund less $100 Cancellation Fee |
Full
refund less $100 Cancellation Fee |
91-120
days |
Full
refund less $250 Cancellation Fee |
Full
refund less $100 Cancellation Fee |
76-90
days |
Full
refund less $500 Cancellation Fee |
Full
refund less $100 Cancellation Fee |
30-75
days |
½
of total land cost refunded |
Full
refund less $250 Cancellation Fee |
1-29
days |
NA
full amount is retained |
Full
refund less $250 Cancellation Fee |
All
cancellations must be received at our office in writing. Refunds
will be mailed to you within 45 days of receipt of your cancellation
letter. Replacements must send in a separate Participant Registration
Form and any payments necessary as per the payment schedule. Anyone
wishing to re-join the trip must write a letter stating so and may
be subject to a $25 late booking fee and to the availability of
flights.
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